The District Court Clerk (Grade 15) is the chief administrative officer for the court providing an executive component to the court, blending judicial management skills, with the disciplines of business and public administration. The District Court Clerk is responsible for the management and leadership providing overall supervision for the administrative component including authority over financial performance, staffing, budgets, efficient caseload processing (records, personnel, financial management, and public relations) and service to the public.
This position offers a competitive benefits package, which includes vacation and sick leave, 12 paid holidays, health insurance, retirement, life insurance, deferred compensation and short- and long-term disability.
Essential Duties & Responsibilities –
— Manages and directs the activities of assigned staff; coordinates, prioritizes and assigns tasks and projects; tracks and reviews work progress and activities; directs the recruitment and selection of staff; undertakes disciplinary action as required; conducts performance evaluations; ensures appropriate scheduling of staff to ensure proper operational coverage.
— Recommends selection of staff; trains staff and provides for their professional development; administers discipline as required.
— Develops and implements goals, objectives, policies, procedures and work standards for the department; prepares and administers the department’s budget.
— Ensures the accuracy specified all court records and documents; provides for secure storage and appropriate access.
— Monitors and coordinates case processing to ensure the most effective and efficient handling of cases.
— Answers inquiries, provides information and resolves complaints from judges, attorneys, other City/County staff and the public regarding assigned functions and activities, which often requires the use of judgment and the interpretation of policies, rules and procedures.
— Prepares and administers operational, budget and other statistical data and information, maintains various records, and prepares special and periodic reports.
— Develops, administers and monitors the Court’s budget; procures supplies and materials; ensures proper reporting and recordkeeping.
— Coordinates records management and storage, word processing, legal clerical processing and related activities.
— Arranges for maintenance, repair and purchase of equipment; orders supplies and ensures proper maintenance of required materials.
— Oversees the maintenance of accurate records, including the automation of the calendaring and record keeping systems; maintains accurate financial records.
— Conducts studies, analyzes information, evaluates alternatives and makes recommendations; prepares narrative reports of findings; develops, revises and implements policies and procedures.
— Contributes to the efficiency and effectiveness of the department’s service to its customers by offering suggestions and directing or participating as an active member of a team.
— Represents the City/County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.
— Maintains a positive work atmosphere by behaving and communicating in a professional manner that fosters positive working relationships with customers, clients, co-workers, judges and supervisors.
— Maintains regular attendance and punctuality.
A combination of education and experience is required to provide competence in the areas of responsibility. Considerable/substantial amount of court, business or office related experience is required including management ability demonstrated by experience in progressively responsible management positions in government or private sector. Demonstrated ability to plan and conduct studies designed to improve services, prepare recommendations, and implement when approved. Interpersonal skills with a high degree of judgment, understanding, and tack is required to communicate, interact with internal and external contacts (other courts, government agencies, police departments, attorneys, and the public). Accounting and bookkeeping abilities to assume overall responsibility of the financial system. Strong decision making capabilities to independently interpret complex facts and circumstances to determine appropriate course of action under standard or accepted practices. Leadership skills with the ability to direct court operations from established policies and general objectives with little functional guidance. High degree of initiative in order to recommend improvements to minimize potential errors, resolve unanticipated problems and improve court services. Technological competence in the use of personal computers, PC applications, such as Word and EXCEL, as well as automated records management and financial systems.
Most competitive applicants will possess a college degree; Court experience, or knowledge of judicial or regulatory requirements that affect court operations and case processing activities is preferred.
Re-post of position # 14791. If you previously applied, then you must apply again in order to be considered.
A resume and cover letter are required. Applicants must apply online; we do not accept documents via mail or email. Only interviewed applicants will be notified of the filling of the position. No phone calls or e-mails regarding application status.
The Virginia Judicial System is an equal opportunity employer, committed to diversity in the workplace. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Applicants who need accommodations for an interview should request this in advance by emailing [email protected] All candidates are subject to a criminal history background check before being offered employment.
Required fields are indicated with an asterisk (*).
(Open Ended Question)
© Commonwealth of VirginiaNo phone calls or e-mails regarding application status. — Coordinates records management and storage, word processing, legal clerical processing and related activities. The District Court Clerk (Grade 15) is the chief administrative officer for the court providing an executive component to the court, blending judicial management skills, with the disciplines of business and public administration....